Questionnaire templates let a coach prepare reusable intake and follow-up forms. A template can be selected when inviting a family or used later to add another questionnaire in Session prep.

This guide is for subscribed coaches managing questionnaires in the coach portal.

• Create several questionnaire templates.
• Organize questions into sections.
• Use text, number, choice and yes-or-no questions.
• Add a one-photo question.
• Copy an existing Google Form into a new Littles template.
• Mark questions as required and add help text.
• Duplicate a template.
• Choose the default template.
• Remove a template from future use.
• Assign another questionnaire to a current family.

1. Open the questionnaire manager in the coach portal.
2. Choose New.
3. Give the template an internal name that helps you recognize it.
4. Add the family-facing title and optional introduction.
5. Edit the starter question or add more questions.
6. Use Save when the template is ready.

The internal name appears in coach tools. The family-facing title and description are what the family sees.

For each question:

1. choose or enter its section;
2. enter the question text;
3. choose the response type;
4. decide whether it is required; and
5. add help text if the family may need an explanation.

Available response types are long text, short text, single choice, multiple choice, yes/no, number and one photo. A photo question accepts one image only. It does not accept a PDF, document, video, arbitrary file or several photos.

Choice questions need at least one option. Turn on Ask for details for an option when the family should be able to add text. An option called Other starts with this setting enabled.

Use the up and down controls to arrange questions. At least one question must remain in a template.

Paste a full website address starting with https:// into a question, its help text or a section description. Families can tap the link to open it in their browser while keeping their questionnaire open. Line breaks are preserved, including in help text. These fields use plain text; bold, rich-text lists and named links are not supported.

To ask a family to agree to your Terms & Conditions:

1. Choose Add agreement question.
2. In its Help text, paste the link to the Terms & Conditions on your website. You can add an explanation above or below the link.
3. Keep Required switched on and keep the single option I have read and agree to the Terms & Conditions.
4. Use Save changes, then assign the questionnaire to the family.

The family must tick the box before submitting. They can save an unfinished draft without ticking it. Opening the website does not tick the box for them. A required Yes / no question also accepts No, so use the agreement checkbox when agreement is needed.

You can edit the wording of the question and its option. Adding more options changes what counts as a completed answer: selecting any option completes a required multi-choice question.

Editing a template does not update questionnaires already sent. Send a new questionnaire if an existing family needs the agreement question. Answers are recorded with the questionnaire; the app does not keep a copy of the external website or verify that it was read.

If Google Forms import is enabled for your practice:

1. Choose Import from Google Forms in the questionnaire manager.
2. Choose the form in Google's file picker.
3. Check the questions and notes shown in Littles.
4. For a question that cannot be copied as-is, choose how to add it or select Skip this question.
5. Choose Import questionnaire when everything is ready.

The import creates an editable Littles questionnaire. Families complete it inside Littles; they are not sent to Google. Only the questions are copied. Existing responses and uploaded files stay in Google Forms.

On a phone or tablet, Google opens in a separate browser window for account selection and choosing your form. Return to Littles to review the questions. Keep the original Littles tab open; if you close it or the selection expires, start the import again. You do not need to enable cross-website tracking.

Short and long answers, multiple-choice lists and checkboxes can usually be imported directly. One-photo questions can also be imported when the Google Form allows one image. If Littles cannot copy a question as-is, the review screen asks you what to do. It also points out Google Forms features that will not carry across, such as branching, shuffled questions, embedded media and quiz scoring.

Choose Preview as family beside Save changes in the questionnaire editor. A phone-sized preview shows the current title, introduction, sections and questions, including unsaved edits.

Try answering questions and choose Test submit to check required answers. Choice questions include their extra details fields. Website links open in a separate browser tab. Photo questions let you select, replace and remove a local image without uploading it.

Nothing is saved, submitted or sent to a family. Closing the preview discards all test answers and photos while keeping your editor changes. Reopening starts a fresh preview. Save your template separately when ready.

The preview uses the family question controls in a standard preview layout. It does not simulate practice branding, native phone behaviour or photo upload processing. Sleep-plan previews are not included.

Changes remain unsaved until you use Save. An Unsaved badge marks local edits. You can switch between templates while staying on the manager, but leaving or reloading the page can lose unsaved work.

Useful actions include:

• Duplicate — creates a separate copy. It includes the content currently visible in the editor, including unsaved edits.
• Set as default — makes the template the starting choice for future invitations.
• Remove — removes the template from future selection without deleting questionnaires already sent to families.

Only one template is the default. You cannot remove the final active template, and removed templates cannot currently be restored from the manager.

Avoid editing the same template in two browser tabs. The last saved tab can replace changes saved from the other one.

When inviting a family, choose an active template, keep the default, or choose Send later / no questionnaire yet.

Once an invitation is created, later template edits do not change the questions selected for that invitation.

To add a questionnaire later:

1. Open the family's Session prep area.
2. In Questionnaires, choose the child using Child for questionnaires when there is more than one.
3. Under Add a questionnaire for [child], choose a Questionnaire template.
4. Choose Add for [child]. Picking a template alone does not send or change a questionnaire.
5. Select the other child and repeat with the same or a different template.

Each addition creates a separate questionnaire for the selected baby. It does not replace earlier questionnaires or answers, so the same family can receive different forms for different babies.

The For [child] section shows forms assigned to that child. Family-wide questionnaires contains shared forms, often sent with the invitation. A shared form appears in every child's Session prep view and is completed once for the family; switching children does not make a separate copy.

If siblings need different forms, choose Send later / no questionnaire yet when inviting the family, then assign each child's form once their profiles are available. If a shared invitation form is already present, it can be removed when no longer needed.

1. Open the family's Session prep and find the exact questionnaire card.
2. Choose Remove on that card.
3. Check the title and child in the confirmation. For a shared form, the confirmation explains that it disappears from every child's view.
4. Choose Keep questionnaire to cancel, or Remove questionnaire to finish.

Removal permanently removes that assigned form and any saved answers, including submitted answers. It disappears from the parent's list on their next refresh. Other children's forms and the reusable template are kept. Adding the same template again creates a new blank form; it does not recover removed answers.

• Editing a template never changes questionnaires already sent to families.
• Changing the default affects future choices only.
• Removing a used template keeps all existing family questions and answers.
• Families see only questionnaires assigned to them, not your full template list.
• The family and coach both see the baby's name on a baby-specific questionnaire. Invitation questionnaires and older questionnaires can remain family-level.
• Import does not copy a Google Form theme, header image or logo into practice branding.

• If save fails, your local edits remain available. Correct the highlighted problem and try again.
• Wait for Choose Google Form to become available, then select it to open Google. If Google cannot open or takes too long, Littles shows a message so you can try again. You can cancel while the form is opening. Once you choose Import questionnaire, wait for it to finish before trying again.
• If a choice question will not save, make sure it has at least one non-empty option.
• If remove is unavailable, create another active template first.
• If a family has no questionnaire, check whether Send later / no questionnaire yet was chosen, then add one from Session prep.

• Connect a family with a coach
• Family questionnaires
• Session prep and coach reports